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Data must be entered to create timetables. Timetable Genius also provides a means of storing data describing your organisation and operational rules. The database is designed on the principle that data should be entered once and once only.
The data is divided into:
Administrative data
The data in this section defines:
The institution, campuses, faculties, departments, buildings, classrooms, periods, classes, courses, subject streams, subjects and some miscellaneous data.
Staff data
The data in this section defines:
Personal data, administrative data, qualifications, staff classes, unavailable periods.
Student data
The data in this section defines:
Personal data, subject list, class list, parent information, a photograph and medical information.
Casual replacement teacher data
Casual replacement teachers are a special case of normal staff data, but with two special reports.
Note that there is only one Active status and is set so that casual teachers do not influence the production of timetables.
Inventory1. Casual replacement teacher availability.
This report will identify the casual replacement teachers that are available for a given period and day of the week. You can then assign the appropriate teacher to the period(s). From within this report you can show the availability of the selected teacher.
2. Casual replacement teacher usage.
For a selected teacher this report will show the usage (assignments). The usage may be exported to an ‘Excel’ spreadsheet.
Timetable Genius enables you to create a database of items such as overhead projectors, computers, tables and such. However it is more than a simple database. The Inventory allows you to assign items on a ‘permanent basis’ to classes. Then, for a timetable, the use of an item for each period in a day can be displayed. Items may also be assigned to staff members, period by period, for casual use. In this way the assignment of an item to be in different places at the one time can be avoided.
Data should be created in the Administration and Staff modules before creating items in the Inventory.
The data that Timetable Genius requires is comprehensive and inter-reacting. Unfortunately it is not possible to provide a simple series of steps to enter the data. Timetable Genius overcomes this with the Data Entry Wizard. It is strongly recommended that users use the wizard the first time they enter data. The wizard will guide you through the data entry process as it steps backwards and forwards through the data forms. Once you get a feel for the process you can open your data file and edit it directly. At each stage the data that must be entered is indicated by its label printed in italic text. If after completing the data wizard you find that you need to enter more data simply open the data file and enter the data directly.